Stop Losing Customers to Missed Calls, Slow Follow-Up, and Manual Admin Work
CoAgent Systems installs trained AI Employees that answer inquiries, recover missed calls, book appointments, qualify leads, and follow up with customers β so your team can focus on the work that actually makes money.
Built for local service businesses that rely on calls, appointments, estimates, and fast customer response.
- Missed call recovery
- Appointment booking
- Trained on your business
Where Local Businesses
Leak Revenue Every Day
Your team is not failing. Your process is leaking. Every missed call, slow follow-up, and manual admin task is costing you customers you already paid to attract.
Missed Calls = Lost Jobs
Every unanswered call is a customer who called the next contractor on the list. Most never call back.
Slow Follow-Up Loses Deals
Businesses that respond within 5 minutes are 21x more likely to qualify a lead. Most respond in hours β or not at all.
Manual Admin Draining Capacity
Your highest-value people are spending hours on scheduling, FAQs, and data entry that requires zero judgment.
Unbooked Appointments
Leads that don't get an immediate booking option often don't book at all. Every friction point costs you revenue.
Hiring Admin to Keep Up
Adding headcount to handle repetitive tasks is expensive and unsustainable. A trained AI Employee costs a fraction of a hire.
Revenue Leakage You Can't See
Most owners don't know how much they're losing. The number is almost always larger than they expect.
Meet the AI Workforce That
Works Inside Your Business
These are not generic tools. Each AI Employee is trained on your services, pricing, FAQs, booking rules, escalation policies, and customer journey.
Recovers the calls your team can't answer
The moment a call goes unanswered, this AI Employee sends a text and starts a conversation before the customer calls a competitor.
Turns website visitors into pipeline
Engages every visitor, qualifies serious prospects, and routes them into your sales process β before they bounce to a competitor.
Answers every inbound inquiry, 24/7
Captures caller intent, routes leads, and books appointments β so no call goes unanswered and no lead goes cold.
Books jobs while you're on the job
Handles scheduling, confirmations, and reminders automatically β eliminating no-shows and the back-and-forth that wastes your team's time.
See How Much Revenue Is
Slipping Through the Cracks
Most businesses don't need more leads first. They need to stop wasting the ones they already paid for.
Estimated opportunity based on your inputs. Actual results depend on lead quality, response process, close rate, offer, and implementation.
Get a Custom AI Workforce ROI ReportThe Software Is Not the Moat.
The Last Mile Is.
Generic AI tools fail because they are not trained on the real business. We build the operating context, rules, scripts, escalation paths, and integrations that make the AI useful in the field.
Most AI implementations fail because they are deployed too quickly with generic prompts and shallow business knowledge. CoAgent Systems uses a high-touch configuration process to train your AI Workforce on how your business actually operates.
Build My AI WorkforceBusiness Identity
Services and Pricing
FAQ Library
Calendar and Booking Logic
No-Show and Follow-Up
Escalation Rules
Operational Waste Has a Price Tag
We calculate it before you commit β so you know exactly what you're getting.
Why Most AI Tools Fail
Inside Local Businesses
Generic Setup
The AI is not trained on the actual business, services, pricing, or customer journey. It answers questions it was never taught.
No Operational Mapping
The agency installs software without understanding how calls, leads, scheduling, and follow-up really happen inside the business.
No Last-Mile Ownership
The business is left with another tool to manage instead of a system that removes work. Nothing actually changes.
We do not drop a tool into your business and disappear. We map the workflow, train the AI Employees, configure the handoffs, test the customer journey, and keep improving the system after launch.
We Sell Revenue Recovery, Not AI.
Every AI Employee we deploy is anchored to one of five proven revenue levers.
Missed Call Recovery
Revenue from leads that would have called a competitor instead.
Faster Response Time
Businesses that respond in minutes convert at 21x the rate of those that respond in hours.
Admin Hours Recovered
Cost per admin hour Γ hours recovered per week Γ 52 weeks.
Appointment Show Rate
Automated reminders and follow-up reduce no-shows and increase completed bookings.
Headcount Avoided
A trained AI Employee at a fraction of the cost of a $50Kβ$70K admin hire.
What Happens on the Call
We map your current lead response, booking, follow-up, and admin process. Then we identify where leads, labor hours, and revenue are leaking β and whether an AI Workforce would create measurable ROI.
Map Your Lead Flow
We document every step from first contact to closed job β calls, forms, texts, emails, and follow-ups.
Calculate the Leakage
We identify missed calls, delayed responses, and admin hours. Then we put a dollar amount on each one.
Recommend the First AI Employee
We show you exactly which AI Employee would create the fastest ROI β before you commit to anything.
Map Workflow
Identify every step
Find Bottlenecks
Locate the waste
Calculate Waste
Dollar value per hour
Design System
Build the solution
ROI Recovered
Measurable outcome
CoAgent Systems Pricing Packages
Every CoAgent Systems client begins with a modern website and managed digital foundation. As the business grows, additional sales and marketing capabilities can be activated through the same platform without rebuilding the system.
The entry package for local businesses that need a stronger website, improved online visibility, and a way to recover missed callers.
+ $750 website build and launch
- Custom, mobile-first business website
- Up to eight standard pages
- Two rounds of revisions before launch
- Managed hosting and SSL security
- Website backups and uptime monitoring
- Routine software and security updates
- Up to one hour of standard content changes per month
- Foundational local SEO setup
- Search-friendly page titles, descriptions, headings, and URLs
- XML sitemap and search-engine indexing setup
- Google Search Console and Bing Webmaster Tools connection
- LocalBusiness and Organization structured data
- Social-media profile linking
- Social-sharing metadata and imagery
- Google Analytics and core website reporting
- Missed Call Text-Back service
- One business phone-number configuration
- Automated text response when a call is missed
- Lead-response pipeline and staff notifications
- Monthly missed-call and website performance report
- Access to the business owner portal
Best for: Local businesses that need a professional digital presence and a practical system for converting more website visitors and missed callers into opportunities.
Initial term: 12 months, followed by month-to-month service.
Get StartedReplaces the $300/mo Launch & Managed fee β does not stack on top of it.
Includes everything in Launch & Managed, plus:
- Sales and Marketing Command Center
- Daily performance analysis and recommendations
- Monitoring for one paid advertising platform
- Automated rules that identify underperforming campaigns
- Up to five active automation workflows
- Lead or abandoned-cart recovery
- Automated lead-nurture sequences
- Social content planning and publishing queue
- Website, GA4, campaign, and conversion analytics
- Monthly performance review
- One-business-day support target
Best for: Small service businesses, solo operators, creators, and developing brands that have consistent leads or website traffic but lack daily marketing oversight.
Recommended upgrade point: approximately 100 or more monthly leads or conversions, an active paid advertising channel, or losing leads through inconsistent follow-up.
Get StartedIncludes everything in Autonomous Starter, plus:
- Monitoring across Meta, Google, and TikTok advertising
- Up to three paid advertising platforms
- Up to two connected email or CRM platforms
- Up to 12 active automation workflows
- Custom performance and recommendation rules
- Expanded campaign and lead-management automation
- Multi-channel lead recovery and nurture
- Weekly performance review
- Same-business-day support target
- Controlled autonomous execution based on approved rules
- Human approval controls for spending, public content, and customer communications
Best for: Established businesses generating approximately $1 million to $5 million in annual revenue with active advertising, multiple lead sources, and a measurable need for ongoing optimization.
Recommended upgrade point: multiple acquisition channels, weekly marketing decisions, or risk of losing more than the package price through a single underperforming campaign or broken follow-up process.
Get StartedIncludes everything in Autonomous Growth, plus:
- Support for up to three brands or websites
- Monitoring of up to three advertising platforms per brand
- Up to three connected email or CRM platforms
- Up to 25 active automation workflows
- Advanced business-specific performance rules
- Custom approval and execution controls
- Cross-brand campaign and funnel reporting
- Executive-level reporting
- Weekly performance reviews
- Quarterly executive strategy review
- Priority support with a defined service-level agreement
- Support for larger advertising budgets and more complex sales operations
Best for: Multi-location companies, multi-brand operators, larger advertising accounts, and businesses requiring centralized oversight across several websites, teams, or sales funnels.
Get Started| Package | Initial Fee | Monthly Price | Best Fit |
|---|---|---|---|
| Launch & Managed | $750 | $300 | Local business establishing its digital foundation |
| Autonomous Starter | $750* | $997 total | Business ready for monitoring and basic automation |
| Autonomous Growth | $750* | $1,997 total | Established company using multiple acquisition channels |
| Autonomous Scale | Custom if required | $3,997 total | Multi-brand or operationally complex company |
*The $750 website build and launch fee applies when the client enters through the Launch & Managed package. Existing clients upgrade by replacing their current monthly fee with the selected autonomous package price.
Commercial Terms
- The $750 launch payment is due before website production begins.
- The $300 monthly charge begins when the website launches or 30 days after kickoff if the client delays content or approval.
- Launch & Managed requires an initial 12-month agreement.
- Autonomous packages require an initial 90-day optimization period and continue month to month afterward.
- Advertising spend is not included.
- Phone, SMS, email, A2P registration, premium software, and exceptional API usage may be billed separately.
- Domain purchases, large redesigns, custom applications, ecommerce catalogs, and services beyond the stated package limits require separate pricing.
- Autonomous actions affecting advertising spend, public content, or customer communications require client approval unless written operating rules have been authorized in advance.
Frequently Asked Questions
Will this take up too much of my time?
I tried AI tools before and they didn't work.
Our business relies on human relationships. Can AI handle that?
How do you calculate ROI before we commit?
Find Out Exactly How Much You're Losing to Operational Waste
In a 30-minute Operational Diagnosis Call, we map your lead flow, identify your revenue leakage, and give you a custom ROI estimate. No obligation. No cost. Just clarity.
- Map your current lead flow & identify every drop-off
- Calculate your exact revenue leakage amount
- Get a custom AI workforce recommendation
- Receive your personalized ROI projection